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WELCOME GROUP COORDINATOR!

We have received the Quote Agreement for your team and we are seriously jumping-for-joy excited to have the opportunity to serve alongside you this summer!

Use this toolbox and step-by-step guide as you plan for your trip. Make sure you read it thoroughly and reference it often. You don’t want to miss any valuable information!

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The Mission Center property
For Groups Attending Missions Training Only & Serving At Their Own Location:
Use step 2, step 3, and step 4 to build your team and collect required forms for missions training. The rest of the Group Coordinator toolbox is bonus material that may be helpful to you in your planning (don’t forget to scroll to the bottom for important trip resources and tools).

Step 1 : Promote Your Trip

Follow the link below to access tons of resources to help you start promoting your trip. Included are photos, videos, gifs, and templates to create your own social media posts, as well as trip overview pages you can print and hand out.

 

ALL PROMO MATERIALS
GROUP coordinator Timeline & Parent Meeting Resources

Step 2 : Start with Pre-Applications

We suggest you start with a pre-application that will help you get a good idea of who is seriously interested in the trip before you share the online TTW application link with participants. Click the button below to see what we have found works best, along with helpful information on how to choose your team leaders and team members.

Suggested Pre-Application Process

Step 3 : Team Member Registration

Once you have completed pre-applications and are ready to build your team, you will receive a custom link to share with all trip participants.

A $50 non-refundable deposit is required. Individuals will then be directed to register, submit their deposit, and create their fundraising page if applicable. Upon submission of the registration, each participant will receive a confirmation email with next steps to fill out a team member info form, background check authorization (if applicable), and a team member tool box with special information for the trip.

Step 4 : Collect All Forms

When participants apply online, they will be required to digitally sign a participant consent form. The remaining forms need to be handed out and completed by each participant by the due date listed on your quote agreement. It is the responsibility of the Group Coordinator to collect and ensure all participants have filled out their forms. They must be returned to TTW by the due date given on the Quote Agreement.

 

  • Participant Consent (digitally signed during online application)
  • Health History Form (required for all trip participants. Form must be filled out completely)
  • Student Protection Policy (required for any student or leader 18+)  
  • Background Checks (link provided to the left. Required for any student or leader 18+)
  • Permission to Travel Form* (minors only. Must be notarized. Please bring originals to training)
  • Host Ministry Forms* (additional forms may be needed depending on your trip location and required from your host. See the Forms folder link below for any additional required forms)
    *specifically for teams going to TTW host locations

 

All Forms

Step 5 : Raise the Funds

The idea of fundraising may feel intimidating and daunting. Your role as the Group Coordinator is to help your team view this as an opportunity to excite the church body about participating with you and to include family, friends, and even strangers to be a part of the work that God is going to do! 

 

It may seem like a lot to raise – and it is! But the good news is that it is not up to you to raise it all. God wants to be included in the process so that He can reveal his gift of provision to your team. The first step in the missions trip journey is to trust in God to provide the way and then get to work! We are providing you with numerous resources for getting started on your team fundraising for you to share with your team members.

  • Support Raising Guide
  • Top 10 Fundraising Ideas
  • Online Fundraising Portal
  • Guide to Writing a Support Letter
  • Prayer Cards & Support Coupons Templates
Remember to emphasize with your team that fundraising is a team effort.  Although each participant will have a personal goal to meet, the overall focus is on making sure the entire team meets their funding goal.

 

Fundraising Resources

Do not miss this! View important resources and tools below:

 PRE-TRAINING CURRICULUM
TRAINING & TRIP INFORMATION
TRAVEL DETAILS & LOGISTICS
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Tim Dedrick

Missions Director

Questions? We are here to help!

Contact Tim: [email protected]
or
201-745-0045
(cell phone is for Group Coordinator use only)

*all other team correspondence can be directed to [email protected]

Email Tim