WELCOME GROUP COORDINATOR!
We have received the Quote Agreement for your team and we are seriously jumping-for-joy excited to have the opportunity to serve alongside you this summer!
Use this toolbox and step-by-step guide as you plan for your trip. Make sure you read it thoroughly and reference it often. You don’t want to miss any valuable information!

For Groups Attending Missions Training Only & Serving At Their Own Location:
Step 1 : Promote Your Trip
Step 2 : Start with Pre-Applications
We suggest you start with a pre-application that will help you get a good idea of who is seriously interested in the trip before you share the online TTW application link with participants. Click the button below to see what we have found works best, along with helpful information on how to choose your team leaders and team members.
Step 3 : Team Member Registration
Once you have completed pre-applications and are ready to build your team, you will receive a custom link to share with all trip participants.
A $50 non-refundable deposit is required. Individuals will then be directed to register, submit their deposit, and create their fundraising page if applicable. Upon submission of the registration, each participant will receive a confirmation email with next steps to fill out a team member info form, background check authorization (if applicable), and a team member tool box with special information for the trip.
Step 4 : Collect All Forms
- Participant Consent (digitally signed during online application)
- Health History Form (required for all trip participants. Form must be filled out completely)
- Student Protection Policy (required for any student or leader 18+)
- Background Checks (link provided to the left. Required for any student or leader 18+)
- Permission to Travel Form* (minors only. Must be notarized. Please bring originals to training)
- Host Ministry Forms* (additional forms may be needed depending on your trip location and required from your host. See the Forms folder link below for any additional required forms)
*specifically for teams going to TTW host locations
Step 5 : Raise the Funds
It may seem like a lot to raise – and it is! But the good news is that it is not up to you to raise it all. God wants to be included in the process so that He can reveal his gift of provision to your team. The first step in the missions trip journey is to trust in God to provide the way and then get to work! We are providing you with numerous resources for getting started on your team fundraising for you to share with your team members.
- Support Raising Guide
- Top 10 Fundraising Ideas
- Online Fundraising Portal
- Guide to Writing a Support Letter
- Prayer Cards & Support Coupons Templates
Do not miss this! View important resources and tools below:
- Session #1: Short Term Trip, Long Term Results
- Session #2: Building a Team
- Session #3: Communicating Across Cultures
- Host Location Details (download your Go Manual and hand out to team members)
- Missions Training Info (packing list, what to expect at training, driving directions)
- Know To Go Info Packet (all the information needed to prepare your team for training)
- Apply for a Passport
- Renew a Passport (passport must not expire within 6 months of departure date)
- Travel Docs for Non-US Citizens
- International Travel Visa & Vaccinations
- Do I Need Immunizations?
- Find a Travel Clinic
- Travel & Packing Tips
Tim Dedrick
Missions Director
Questions? We are here to help!
Contact Tim: [email protected]
or
201-745-0045
(cell phone is for Group Coordinator use only)
*all other team correspondence can be directed to [email protected]