Touch the World - Onboarding

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Group Onboarding Worksheet

Yay! Let's get started. This is step 1 of 2 to launch your missions experience. Please provide us with all your info so we can start setting things up.

Group/Church Name*

Youth Group Instagram Handle

We'd love to follow you!

Group Coordinator Name*

That's you!

Group Coordinator Email Address*

Group Coordinator Cell Phone*

Group Coordinator Work Phone

Or other secondary phone where we can best reach you.

Group/Church Address*

Street Address City State ZIP Code

Group Coordinator Mailing Address*

Street Address City State ZIP Code

Preferred Mailing Address*

If we want to mail you info to pass along to your team, which above address should we use?

Group/Church Address

Personal Address

Trip and Training Options

All teams require a $750 security deposit.
This deposit must be paid for each team in order to reserve your space and allow TTW to begin working on your missions experience.

Estimated Group Size*

Teams utilizing Touch the World for flight arrangements must have a minimum of 10 to secure group booking. Otherwise, you must have a minimum of 8.

Ages of Participants*

Check all that apply

Middle School

High School

College/Young Adults

Background Check Clearance for anyone 18 or older.

Touch the World requires that each Team Leader and any participant 18 or older provide proof of background check clearance, which is included in your total team cost. Trip participants will receive the link to authorize the background check following their trip application.

I understand that Touch the World requires background checks for all eligible participants.

Trip Location*

Where do you want to go?
Please note: Certain trip locations require a ministry host deposit in addition to the $750 security deposit.

Check here if you are looking for TRAINING ONLY.

We've got everything for our trip covered but are super excited to get trained by Touch the World!

I want TRAINING ONLY

Group Security Deposit

All teams set up through Touch the World require a security deposit. This deposit must be paid for each team in order to reserve your space and allow TTW to begin working on your missions experience.

Chicago Ministry Host Deposit: $50pp

Price: $0.00

Dallas Ministry Host Deposit

Price:

Ecuador Ministry Host Deposit: $100pp

Price: $0.00

El Salvador Ministry Host Deposit

Price:

Lynn Ministry Host Deposit: $75pp

Price: $0.00

New York Ministry Host Deposit: $115pp

Price: $0.00

Select your preferred Missions Training Dates*

June 28-June 30, 2023 (limited space available)

July 12-July 14, 2023

July 26-July 28, 2023 (training full)

August 2-4, 2023

Trip Dates Requested*

List the dates you will travel to and from your host location (it is recommended the trip take place from Saturday to Saturday, unless otherwise stated by the host). Teams are encouraged to depart for their trip directly from Missions Training; either Friday evening or Saturday morning.

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Are you interested in utilizing a TTW Team Leader?*

No thanks, we've got all our own leaders and are covered.

Yes, let's discuss the options.

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Do you have proof of Background Check Clearance for anyone 18 or older?*

Touch the World requires that each Team Leader and any participant 18 or older provide proof of background check clearance.
The cost for TTW to run your checks is up to $20 per background check. The total fees would be deducted from your group deposit.

I'm able to provide proof of clearance for all team leaders and participants 18 or older.

I want Touch the World to run background checks for my eligible participants.

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Donation Processing

Due to the many variables and uncertainties of COVID-19, TTW will be unable to provide trip fundraising for summer 2021. Since funds are non-refundable when given directly to TTW by individual donors, it works in the churches favor to collect and hold the funds (which are still tax deductible) until payment to TTW is required. At that time, a check may be sent by the church to cover deposits/costs of trip. TTW will work directly with the group coordinator to ensure this process is seamless. Thank you for understanding.

Budget & Fundraising Options

Touch the World will use your answers to the following questions to prepare your Trip Quote Agreement. That quote will include an individual per person trip cost that you can use to advertise your trip. Please fill in your best estimates to help us prepare an accurate quote.

Number of Team Leaders Anticipated*

Touch the World requires at least 2 leaders per team (one of each gender unless it is a single-sex team) with a preferred student to leader ratio of 4:1.

Please enter a number from 2 to 5.

Number of Students Anticipated*

Calculates based on the Estimated Group Size you entered initially.

Would you like to utilize Touch the World's online fundraising platform?*

All teams are responsible for meeting a 50% team funding deadline and 100% team funding deadline. Touch the World offers an online fundraising platform that will enable your team members to individually raise funds towards the total team goal. Please note: participants are raising funds toward the total TEAM cost. These funds do not belong to the individual, but are recognized according to IRS 501c3 guidelines as a donation towards the ministry. Donations are not refundable, under any circumstance, according to the law.

Would you like your students to raise the full team cost (including leader costs)?*

We recommend including team leader costs in the student fundraising (which will increase the individual cost for the student) because we believe that leaders are a valuable part of the team and sacrificing their time to participate. We can prepare your Trip Quote Agreement with a per person fundraising goal for students that includes the cost of your leaders. However, if your final headcount differs from your estimated headcount which you have submitted above, student fundraising may not cover the full leader costs. In this case, we will first pull from excess funds raised and then your $750 security deposit. If the total leader costs are still not covered, we will invoice you the remaining amount.

Transportation Details

How will your team travel to your location?*

Driving

Flying

Ground Transportation
It is your group's responsibility to secure ground transportation: 1) to and from The Mission Center for training, 2) to and from your trip location, and 3) onsite during your trip. Fuel and tolls cannot be reimbursed.

Ground Transportation when Flying Domestic
It is your group's responsibility to secure ground transportation: 1) to and from The Mission Center for training, 2) to and from the airport, and 3) onsite during your trip. Fuel and tolls cannot be reimbursed.

Ground Transportation when Flying Internationally
It is your group's responsibility to secure ground transportation: 1) to and from The Mission Center for training, and 2) to and from the airport. Fuel and tolls cannot be reimbursed. Your host will provide onsite transportation during your trip.

Would you like Touch the World to arrange your flights?*

Touch the World is only able to secure group bookings when you have 10 or more participants.

What are group bookings? Airlines put aside blocks of seats to reserve for groups at the main cabin rate (not economy). This means that the price per ticket will be slightly more than you would find on a search engine website looking for the cheapest flights. The advantage is that those seats can be reserved without immediate payment. A confirmed headcount (of 10 or more) will be required 90-60 days before trip departure. Final payment is due at time of TTW’s 50% fundraising deadline (typically 60-30 days before departure).

Yes, I have 10+ participants and want TTW to arrange our flights.

No, we will arrange our own flight transportation. By choosing this option, I understand that I may not include the total airfare costs into the total trip goal to be raised through TTW. I will also be completely responsible for all flight changes, travel complications, visa requirements, etc.

Airport Preferences*

Please select all airports you are open to flying/out of for the best price options.

Newark

LaGuardia

JFK

Philadelphia

Other

Please write in your airport preference*

Financial Information

The cost of Missions Training is $249 per person.

This includes:

All costs for the 3 days including food & lodging
Field Guide, Devotional, and Re-Entry Journal per participant
T-shirt and other team gear
Pre-Training curriculum & guides for additional preparation

This does not include:
A $50 non-refundable application fee to hold your place on the team and ground transportation to/from training. It is your group's responsibility to secure ground transportation to and from The Mission Center. Fuel and tolls cannot be reimbursed.

Would you like any of the following add-ons?

Medical Bag on Trip ($50) A medical bag with ample supply of first-aid items and over-the-counter meds are provided to every team at Missions Training. Click here if you want to add on the option of taking that bag with you on your trip.

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Would you like any of the following add-ons?

Leader Training ($TBD) Thorough training program for all of your team leaders, including 3 online training modules and 3 Leader Guides per team.

Training + Trip Financial Information

TTW builds the following components into the cost of all trips. We have learned from years of experience that all are necessary for a successful and safe mission trip.

The base cost for all TTW trips includes:

Missions Training and all team essentials, e.g. T-shirt per person, Field Guide, Devotional, Re-Entry Journal, etc. ($249pp)
Team Ministry project supplies ($15pp)
Food on location
Lodging on location
Ministry donation to host
Project materials on location
Translator or security on location (if applicable, provided by host)
Ground transportation on location (for international teams only)
Travel Insurance for all participants ($3 per day)

The following items are NOT included in the trip cost unless otherwise specified:

$50 pp application fee due with application (non-refundable),
Day off activity/meal (unless otherwise specified)
Travel food
Emergency fund (Touch the World recommends having some extra cash or a credit card on hand to cover any unexpected costs)
Visa fees if applicable
Ground transportation 1) to and from The Mission Center for training, 2) to and from the airport or your trip location, and 3) onsite during your trip (domestic only)

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You may ADD the following items to your trip budget by checking below:

Travel food ($20pp)

Day off activity/meal ($25pp)

Emergency Fund* ($20pp)

*Touch the World recommends having some extra cash or a credit card on hand to cover any unexpected costs, supplies or medication needed on site or to use in case of emergencies. Traveler's insurance will reimburse medical emergencies but you will still need cash on hand.

Confirm and Submit

Total Estimated Deposit

This includes the trip security deposit and, if applicable, the ministry host deposit. Exact team cost breakdown will be included in your group's quote agreement.

Digital Signature*

This field is for validation purposes and should be left unchanged.